Every California LLC must file a Statement of Information (Form LLC-12) to remain in good standing. Missing this simple yet mandatory filing can trigger penalties, late fees, or even suspension by the Secretary of State. This blog offers a complete 2025 cheat sheet to help you stay compliant.
What Is the California LLC-12 Form?
The Statement of Information (LLC-12) is a public record filed with the California Secretary of State. It includes basic company information such as:
- LLC name and address
- Registered agent details
- Management structure (member- or manager-managed)
- Names and addresses of officers or managers
When Is LLC-12 Due?
| LLC Type | First Filing Due | Ongoing Filing |
|---|---|---|
| New LLCs | Within 90 days of filing Articles of Organization | Every 2 years from the initial filing month |
| Foreign LLCs | Within 90 days of registering in CA | Biennially based on registration month |
Tip: If you file Form LLC-12 online or by mail, be sure to get a confirmation receipt for your records.
Filing Options
You can file Form LLC-12 via:
- Online through the Secretary of State portal
- Mail or in person using the paper form
- Filing fee: $20
Note: If there are no changes to your last statement, you can file Form LLC-12NC (No Change Statement) for free.
Penalties for Late Filing
If you miss the deadline:
- $250 penalty imposed by the Franchise Tax Board
- Possible suspension or forfeiture of LLC status
- Loss of limited liability protection and the ability to conduct legal business in California
Timely compliance is key to avoid automatic administrative actions.
Step-by-Step: How to File LLC-12 in 2025
- Locate your due date using your LLC’s formation or registration month
- Gather required company details (addresses, agents, managers)
- Decide whether to file Form LLC-12 or LLC-12NC
- Submit the form online or by mail
- Keep proof of filing for internal compliance records
Conclusion
Filing the California Statement of Information (LLC-12) is a basic but essential compliance task. Miss it, and your LLC could face hefty fines or suspension. Stay on top of this biennial requirement to protect your business and avoid issues with the Franchise Tax Board or Secretary of State.
Call to Action
Schedule a compliance checkup with Anshul Goyal, CPA, EA, FCA to ensure your LLC meets all state requirements and avoids penalties tied to the LLC-12 filing.
Disclaimer:
This blog is for informational purposes only and should not be considered legal, accounting, or tax advice. Every tax situation is unique, and readers are advised to consult a qualified professional before making decisions.
Top 5 High-Searched FAQs
1. What is Form LLC-12 in California?
It’s a mandatory Statement of Information required by the California Secretary of State.
2. How often do I need to file LLC-12?
Every 2 years after the initial filing, unless your information changes sooner.
3. What happens if I miss my LLC-12 deadline?
A $250 penalty may apply, and your LLC could be suspended.
4. Can I file the LLC-12 form online?
Yes, the Secretary of State allows online submission.
5. What is Form LLC-12NC?
It’s a no-change version of the LLC-12 for entities with unchanged details.
About Our CPA
Anshul Goyal, CPA, EA, FCA is a cross-border tax and compliance advisor who helps business owners across California meet state filing requirements, avoid penalties, and stay in good standing with the Secretary of State and Franchise Tax Board.